Reports written during the shift, not remembered after it
Incidents, daily activity reports, site checks, visitors and tasks — all captured on the phone as they happen, with photos attached and filed against the right site and date.
The day book is the first thing to fail an audit
Handwritten log books get lost, get wet and get written up from memory at 5:45am. When a client, an insurer or a regulator asks for the record of a specific night, the honest answer is often that nobody can find it. Digital capture fixes that on the first shift.
- Logged when it happenedEach entry carries its own real timestamp, not the time it was typed up.
- Photos as standardA picture attached to the entry settles most disputes before they start.
- Searchable foreverFind every incident at a site, or by a guard, or in a date range, in seconds.
Six kinds of record, one timeline
Incident reports
What happened, when, who was involved and what was done — structured so two different guards produce comparable reports.
Daily activity reports
The shift's running log, built entry by entry through the night instead of written from memory at the end.
Site activity checks
The specific things this client wants checked — fire exits, plant rooms, perimeter gates — with photo evidence.
Visitor & vehicle log
Names, companies, registrations, times in and out. Searchable later when somebody asks who was on site.
Tasks
Send a job to a guard with instructions, receive comments and photos back, and track what is still open.
Panic alerts
One tap raises an alert with the guard's location so your control room can respond straight away.
They read the report before you've had your coffee
Submitted reports appear in the client portal immediately. No overnight summary email to compile, no PDF to attach, no "I'll chase that up and come back to you."
- Instant visibilityReports land in the client portal as soon as the guard submits them.
- Their sites onlyEach client sees their own locations and nothing belonging to anyone else.
- Export to PDFSend a formal copy when an insurer or a landlord needs one.
Retire the paper log book
File a real incident report from a phone and see where it ends up.